TOWN BOARD MINUTES
February 3, 2004
Posted 02/25/2004
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, February 3, 2004 at 7:00 P.M. local time in Pittsford Town Hall.
PRESENT
Supervisor Carpenter; Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green, and John E. Bernacki, Jr.
ABSENT
None
ALSO PRESENT
Staff Members: Jared C. Lusk, Town Attorney; Michael J. Garland, P.E., Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.
ATTENDANCE
Five members of the public were in attendance.
Supervisor Carpenter called the meeting to order at 7:00 P.M. and invited everyone to stand for the Pledge of Allegiance.
PUBLIC COMMENTS
There were no public comments.
SUPERVISOR'S COMMENTS
Supervisor Carpenter recognized the untimely passing of Dennis Pellitier, a former President of the Monroe County Legislature and Executive Director of the Monroe County Water Authority, and noted that all those who knew him would sadly miss Mr. Pellitier.
Supervisor Carpenter recognized the Town's Operations Staff and commended them on the superior work that they have done to keep the roadways in Pittsford open, free and clear, especially during the extreme weather that was encountered in January. He further noted that these men and women worked twenty straight days in January, working all hours during the day and night to keep roads operational.
MINUTES OF JANUARY 20, 2004 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the minutes of the January 20, 2004 Town Board meeting are approved as written.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
NAZARETH COLLEGE CAPITAL PROJECT ESTABLISHED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Bernacki,
RESOLVED, that the Town of Pittsford will act as sponsor for the Nazareth Access Road Capital Project and that the Nazareth Access Road Capital Project is established in the amount of $905,000.00 and that the source of these funds will be a Grant from New York State.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
DISCUSSION: ANNUAL PROCUREMENT POLICY REVIEW
The Town Board performed the annual review of the Town Procurement Policy. The conclusion of this review was that no changes or actions are required at this time.
BUDGET TRANSFER APPROVED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Green,
RESOLVED, that $50,000.00 be transferred from 001-1990-9000-1-1 (Contingency) to 001-1620-2002-1-3 (Bldg - Office Equip) to cover the furniture and fixtures needed for the new Court and Senior Citizen locations.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
RESOLUTION OF COMMENDATION: BOY SCOUT TROOP 341 EAGLE SCOUT
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that Town Board of the Town of Pittsford commends Matthew Ferris, Matthew Haid and Jeff Melville from Boy Scout Troop 341 on successfully completing the requirements for the Eagle Scout Award, the most prestigious award that the Boy Scouts can bestow upon a young man. It is
FURTHER RESOLVED, that special greetings are extended to Matthew Ferris, Matthew Haid and Jeff Melville on the occasion of their receipt of the Eagle Scout Award before family, friends and fellow Scouts, which takes place on February 14, 2004.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
2004 RABIES CLINIC AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Green,
RESOLVED that the Town of Pittsford will sponsor a free rabies clinic for dogs and cats on May 6, 2004 at the Highway Garage.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
BID OPENING DATE SET: LIBRARY PROJECT EARLY BID PACKAGE
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the Town Board authorizes a bid opening on Thursday, March 11, 2004 at 2:00 PM in the office of the Commissioner of Public Works for the Pittsford Community Project bid contracts; namely, Demolition; Site Preparation and Asbestos Abatement; and, Pre-Cast Structural Concrete.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
PUBLIC HEARING SET: PITTSFORD SEWER DISTRICT EXT. SWBC-36 (LANDS OF 2867 CLOVER STREET AND TAX ACCOUNT 163.02-1-23 CLOVER STREET)
The following Resolution was offered by Councilwoman Green, seconded by Councilman Bernacki,
RESOLVED that a public hearing is set for Tuesday, March 2, 2004 at 7:00 P.M. Local Time to consider the approval of Sewer Extension SWBC-36 (Lands of 2867 Clover Street and Tax Account No. 163.02-1-23 Clover Street) to Pittsford Sewer District.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
2004 RECREATION SPRING PROGRAMS AUTHORIZED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the 2004 Spring Recreation Program course schedule is approved as recommended by Recreation Supervisor Darin J. Barr. It is
FURTHER RESOLVED that the Supervisor is authorized to sign vendor contracts as required.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
TOWN BOARD MEETING OF FEBRUARY 17, 2004 RESCHEDULED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED that the regular Town Board meeting scheduled for Tuesday, February 17, 2004 is rescheduled to Tuesday, February 24, 2004 at 7:00 P.M. local time in the Pittsford Town Hall, lower level meeting room.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
DISCUSSION: TOWN ORGANIZATIONAL CHART REVIEW
Supervisor Carpenter distributed and reviewed the Town Organizational Chart/Chain of Command document with the Town Board.
FACILITY MOVING SERVICES AUTHORIZED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Town Board authorizes the Town Supervisor to sign a contract with Bekins Worldwide Movers for facility moving services for an amount not to exceed $69,135.00.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
ENGINEERING SERVICES AGREEMENT AUTHORIZED WITH M R B GROUP, PC
The following Resolution was offered by Councilman Higgins, seconded by Councilman Bernacki,
RESOLVED, that the Town Board, based on the recommendation of the Commissioner of Public Works, authorizes the Supervisor to sign an Engineering Services Agreement with MRB Group, PC.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
ENGINEERING CONTRACT AUTHORIZED WITH CLOUGH HARBOUR & ASSOCIATES LLP
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Town Board, based on the recommendation of the Commissioner of Public Works, authorizes the Supervisor to sign an Engineering Services Agreement with Clough Harbour & Associates, LLP.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
ENGINEERING CONTRACT AUTHORIZED WITH ERDMAN ANTHONY & ASSOCIATES, INC.
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board, based on the recommendation of the Commissioner of Public Works, authorizes the Supervisor to sign an Engineering Services Agreement with Erdman Anthony & Associates, Inc.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
SPECIAL EVENTS CONTRACTS AUTHORIZED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts as needed with Danny B Productions at a price not to exceed $1,500.00; and, be it
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts as needed with Shea's Outhouse Services at a price not to exceed $1,800.00; and, be it
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts with Intercept Security at a price not to exceed $3,600.00; and, be it
FURTHER RESOLVED, that the Town Board authorizes the Supervisor to sign contracts as needed with Geneva Tent & Awning at a price not to exceed $700.00 per event for the Town's 2004 Special Events.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
2004 POSITIVELY PITTSFORD BAND CONTRACTS AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Town Board accepts the list of musical performers for the Positively Pittsford street event and authorizes the Town Supervisor to sign contracts with Rainbow Talent Agency at a price not to exceed $3,500.00 for the Positively Pittsford event.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
2004 POSITIVELY PITTSFORD ENTERTAINMENT CONTRACTS AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board accepts the entertainment line up for Positively Pittsford 2004 and authorizes the Town Supervisor to sign contracts with American Amusement Rentals at a price not to exceed $1,900.00; and be it
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts with the Mad Scientist of Rochester at a price not to exceed $700.00; and, be it
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts with Just Clowning Around at a price not to exceed $600.00; and, be it
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts with Air to the Kingdom at a price not to exceed $500.00.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
2004 POSITIVELY PITTSFORD AND PITTSFORD CELEBRATES FOOD CONTRACTS AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the Town Board accepts the food vendor line up for Positively Pittsford and Pittsford Celebrates for calendar year 2004 and authorizes the Town Supervisor to sign contracts as needed.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Green,
RESOLVED, that the following individuals are approved for conference attendance:
Code Enforcement officials Dave Rowe, Kelly Cline and Ray Barnard to the 29th Annual Finger Lakes Building Officials Association Continuing Educational Conference Seminar in Henrietta on March 22 through 25 at a cost of $390.00 each.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki, and Carpenter. Nays, none. Declared carried.
As there was no further business, the Supervisor adjourned the meeting at 7:33 P.M.
Respectfully submitted,
Patricia E. Chuhta
Town Clerk
THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.