TOWN BOARD MINUTES
January 21, 2003

Posted 02/06/2003

Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, January 21, 2003 at 7:00 P.M. local time in the Pittsford Town Hall.

PRESENT
Supervisor William A. Carpenter, Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green

ABSENT
Councilman Henry F. Marini

ALSO PRESENT
Staff members: Jared C. Lusk, Esq., Town Attorney; Thomas C. Elliott, Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.

ATTENDANCE
13

The meeting was called to order by Supervisor Carpenter at 7:00 P.M. He then invited everyone to stand for the PLEDGE OF ALLEGIANCE.

PUBLIC HEARING: PROPOSED CHANGES TO THE HIGHLANDS PUD (PLANNED UNIT DEVELOPMENT)
Upon verification of publication of a legal notice, Supervisor noted that a public hearing was necessary to hear public comment relative to the proposed changes to the resolution controlling The Highlands Planned Unit Development, and that that Town Board authorization was required for any changes to the PUD. Supervisor Carpenter then opened the public hearing.
Michael J. Bierley, Vice-President for Senior Services at Strong Health, and Peter Vars, PE, of BME Associates made a presentation of the proposed PUD changes. They discussed the background of the original Highlands PUD approval, the current facilities, and the proposal for thirty-six independent living cottages, fifteen assisted dementia apartments and a community center. In addition, design sketches, traffic, roadway configuration including a second means of egress, a garden promenade and SEQR issues were discussed. Town Board was asked to give their approval for the proposed changes.
Supervisor Carpenter and the Town Board members discussed several issues relative to design, traffic and roadway configuration with Mr. Bierly and Mr. Vars. Supervisor Carpenter said that there would be continued discussion with New York State DOT regarding the need for a traffic signal at the Hahnemann Trail/NYS Rte. 31 intersection.

The following members of the audience spoke:

• Elizabeth Webb, 4 Brookwood, indicated that she felt this was a great idea but was concerned about the placement of the development on the parcel, trail access for people in wheelchairs, and traffic issues
• Robert Syron, Executive Director of The Highlands at Pittsford, addressed Ms. Webb's trail questions
• Gary Markowitz, 61 Meadow Cove Road, expressed his concerns about the second access road and traffic safety

 There were no further speakers and the hearing was held open pending input from town's volunteer boards. Supervisor Carpenter indicated that the public hearing would continue at the next Town Board meeting on February 4th.

PUBLIC HEARING: AMENDMENTS TO TOBEY PUD (PLANNED UNIT DEVELOPMENT) ZONING, LAND USE AND DEVELOPMENT GUIDELINES
Upon verification of publication of a legal notice, Supervisor noted that a public hearing was necessary to hear public comment relative to the proposed changes to the resolution controlling the Tobey Planned Unit Development to allow signage changes in Parcels 5 and 14.

The following member of the public spoke:

• Chuck Ryan, Ryan Homes, 26 State Street, Pittsford - asked that the Town Board approve the entrance monument signage for Clover Estates.

 As there were no further speakers, the Supervisor closed the public hearing.

SEQRA PROCEEDINGS: APPROVAL OF TOBEY PUD (PLANNED UNIT DEVELOPMENT) SIGNAGE
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the Pittsford Town Board, upon consideration of all written and oral submissions and testimony by the Applicant, the appropriate agencies and public comment, including each of the Short Form Environmental Assessment Forms, and the Town Board having taken a "hard look" at potential adverse environmental impacts of the proposal, and having given this matter due deliberation and consideration, finds that the re-zoning of the two (2) parcels of the Tobey Planned Unit Development identified as Parcels 5 and 14 to allow the proposed entrance monuments on each parcel, will have no significant adverse impact on the environment; and be it
FURTHER RESOLVED, that the Town Board issues a Negative Declaration for the re-zoning of the two (2) parcels.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

AMENDMENTS TO TOBEY PUD (PLANNED UNIT DEVELOPMENT) SIGNAGE APPROVED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green, RESOLVED, that the Town Board approves the re-zoning of Parcels 5 and 14 of the Tobey PUD to accommodate the signage as described in the January 21, 2003 resolution of the Town Board controlling the Tobey Planned Unit Development as per Attachment A. ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC COMMENT
There were no public comments.

SUPERVISOR'S COMMENTS

• Supervisor Carpenter announced that he had attended the January 21st Council of Governments meeting and that he was re-elected Chair for 2003. He indicated that two items of interest that the council will be addressing this year are the re-approval of the sales tax and the consolidation and merger of government.
• Supervisor Carpenter noted that the 88" of snowfall so far this year is 42" above average, and that town employees have been out plowing almost every day and night. He said that he tips his hat off to them for the tremendous job that they have been doing keeping our roadways safe for travel, and that he would be presenting the previously approved Town Board Commendation to them later this week.

 MINUTES OF JANAURY 7, 2003 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the minutes of January 7, 2003 are approved as written.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

VOUCHERS FOR JANUARY, 2003 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that January, 2003 vouchers No. 54021 through No. 54247 in the amount of $395,803.62 are approved for payment.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

RESOLUTIONS OF COMMENDATION: BOY SCOUT TROOP 336 EAGLE SCOUTS
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that Kyle James Mehalak from Boy Scout Troop 336 will be presented with a signed and sealed resolution of commendation from the Town Board on the occasion of his attaining the rank of Eagle Scout.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

RESOLUTIONS OF COMMENDATION: BOY SCOUT TROOP 129 EAGLE SCOUTS
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that Corbin Magee and Daniel Goldman from Boy Scout Troop 129 will be presented with signed and sealed resolutions of commendation from the Town Board on the occasion of their attaining the rank of Eagle Scout.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC HEARING SET: PITTSFORD CONSOLIDATED SEWER DISTRICT EXT. SWBC-35 (LANDS OF 202, 206, 210, 214 AND 218 TOBEY ROAD)
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED that a public hearing is set for Tuesday, February 18, 2003 at 7:00 P.M. local time to consider the approval of Sewer Extension SWBC-35 (Lands of 202, 206, 210, 214 and 218 Tobey Road) to Pittsford Consolidated Sewer District.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC HEARING SET: PITTSFORD CONSOLIDATED SEWER DISTRICT EXT. JH-141 (LANDS OF THE PROPOSED COUNTRY POINTE SUBDIVISION)
The following Resolution was offered by Councilman Higgins, seconded by Supervisor Carpenter,
RESOLVED that a public hearing is set for Tuesday, February 18, 2003 at 7:00 P.M. local time to consider the approval of Sewer Extension JH-141 (Lands of the Proposed Country Pointe Subdivision) to Pittsford Consolidated Sewer District.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

BID OPENING DATE SET: PICK UP OF BUNDLED AND CONTAINERIZED YARD DEBRIS
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that a bid opening date is set for Friday, February 7, 2003 at 11:00 A.M. local time in Pittsford Town Hall to receive and open bids in the Department of Public Works for the Pick Up of Bundled and Containerized Yard Debris contract.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

PLAN PREPARATION, REPORT AND MAP FOR THE PROPOSED SPRUCE LANE WATER DISTRICT AUTHORIZED, SUBJECT TO PERMISSIVE REFERENDUM
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the sum of $1,200.00 is hereby appropriated to pay the cost of preparing a general plan, report and map for providing said improvement in the above described area of the Town; and, it is
FURTHER RESOLVED, that MRB Group PC, the Town Engineer, is hereby authorized and directed to supervise the preparation of such plan, report and map within the limits of the amount appropriated therefore, and upon completion thereof to file the same in the office of the Town Clerk; and, it is
FURTHER RESOLVED, that pursuant to the requirements of the Town Law, a notice of permissive referendum regarding this Resolution shall be duly published and posted.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

CHANGE ORDERS AUTHORIZED: JEFFERSON ROAD BARNS REHABILITATION PROJECT
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board authorizes the Commissioner of Public Works to sign two Change Orders for the Jefferson Road Barns Rehabilitation Project contract with Ontario Exteriors.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

ENGINEERING CONTRACT AUTHORIZED WITH M R B GROUP
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED that the Supervisor is authorized to sign an engineering services agreement with M R B Group.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

ENGINEERING CONTRACT AUTHORIZED WITH ERDMAN ANTHONY & ASSOCIATES, INC.
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED that the Supervisor is authorized to sign an engineering services agreement with Erdman Anthony & Associates, Inc.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

MASTER FEDERAL/LOCAL AID AGREEMENT FOR CANAL TRAIL RE-ALIGNMENT AUTHORIZED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the Supervisor is authorized to sign a Master Federal/Local Aid Agreement for Canal Trail Re-Alignment Agreement.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the following employees are authorized for seminar attendance:

• Town Attorney Jared Lusk and Deputy Town Attorney Richard Williams to the "Preparing for and Dealing with an Emergency - The Municipal Attorney's Role" in Rochester on February 6, 2003 at a cost of $75.00 for Attorney Lusk and $115.00 for Attorney Williams.
• Fire Marshal Kelly Cline and Building Inspector Dave Rowe to the Finger Lakes Building Officials Association "28th Annual Continuing Educational Conference" in Hilton on March 24th to 27th at a cost of $355.00 each.
• Environmental Board members Robert Gruber and Steve Tremaine to the "Introduction to Land Use Law I and II in Rochester on January 23 and 30 at a cost of $50.00 each.
• Finance Director Greg Duane to the NYS GFOA 2003 Annual Conference in Albany on March 19th to 21st at a cost of $225.00.

 ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

As there was no further business, the Supervisor adjourned the meeting at 8:13 P.M.

Respectfully submitted

Patricia E. Chuhta
Town Clerk

THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.